A huge part of being a genealogist is dealing with all the documents and photographs that we have inherited or we have gathered during our genealogy research. Sometimes the amount of records we have in our genealogy records collections can get voluminous and overwhelming. We want to make sure these records are saved and preserved for future generations to enjoy. Preserving family documents and photographs should be a priority to all genealogists.
In an age where digital storage dominates, the allure of tangible relics from the past remains unparalleled. Family documents and photographs hold not just historical significance but also a deep emotional resonance, connecting us to our roots and shaping our understanding of identity. Preserving these treasures isn’t just about safeguarding pieces of paper or fading images; it’s about safeguarding the essence of our family story for generations to come.
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Why preserve family documents and photographs?
Family documents and photographs serve as tangible links to our ancestry. From birth certificates and letters to faded photographs capturing moments frozen in time, these artifacts tell the story of who we are, where we come from, and the journeys that we have shaped our family’s narrative. They provide invaluable insights into our cultural heritage, traditions, and the trials and triumphs of our ancestors.
Beyond their historical significance, these items hold immense sentimental value. A handwritten letter from a grandparent, a faded photograph of a family gathering, or a cherished recipe passed down through generations evoke powerful emotions and memories, connecting us to our loved ones in ways that transcend time and space.
The importance of preservation
Unfortunately, family documents and photographs are susceptible to deterioration over time. Factors such as exposure to light, humidity, improper handling, and environmental pollutants can accelerate the degradation process, leading to irreparable damage.[1] Without proper preservation efforts, these irreplaceable artifacts risk being lost forever, along with stories and memories they represent.
Preservation isn’t just about maintaining the physical integrity of these items but also ensuring their accessibility for future generations. Digitization plays a crucial role in this process, allowing us to create high-quality digital replicas that can be easily shared, stored, and accessed across generations. However, digital copies should complement rather than replace the original documents and photographs, preserving both the physical and digital aspects of our family heritage.
Tips for preserving family documents and photographs
- Hand with Care: When handling family documents and photographs, use clean, dry hands and handle each document and photograph with care. Wear cotton or nitrile gloves for protection when handling photographs. Gloves are not necessary to handle most documents, but they are essential when handling photographs. Refrain from putting your original documents and photographs on display. Framed records hanging on walls and on display in our homes can be damaged by sunlight or handling. Obtain really good quality copies of the originals and display the copies for family and friends to enjoy. Store the originals in a safe manner only bringing them out on special occasions.
- Store in Archival-Quality Materials: Use acid-free folders, sleeves, and boxes specifically designed for archival storage. These materials help protect against deterioration caused by acids and other harmful substances present in non-archival products. Storing our documents and photographs in the right storage materials will ensure they will be protected and preserved for generations to come.
- Control the Environment: Store documents and photographs in cool, dry, and dark environments away from direct sunlight, humidity, and extreme temperatures. Temperature and humidity fluctuations can destroy documents and photographs. Keeping the temperature and humidity levels in a consistent range will keep documents and photographs protected. Consider investing in a climate control meter to measure the temperature and humidity levels in the areas where you store your genealogy materials.
- Digitization: Create high-resolution digital scans or photographs of family documents and photographs using a flatbed scanner or a digital camera. It is advised not to use a self-feeding scanner as these devices and damage your records by getting caught in the machine or getting torn while going through the feeding mechanism. Organize digital files systematically and store them securely using multiple backup methods, such as cloud storage and external hard drives. Organizing your digital family documents and photographs will also help you find what you have easier.
- Document and Label: Record pertinent information such as dates, names, and locations associated with each item. Label physical and digital copies accordingly to facilitate easy identification and retrieval. When labeling documents and photographs, use a soft #2 pencil and write on the back of the document and photograph. It is advised not to use ballpoint pens or markers as they will cause damage.
- Seek Professional Assistance: For valuable or extensively damaged items, consult with professional conservators or archivists who specialize in the preservation and restoration of historical artifacts. Many of our documents and photographs have been damaged and need special care. These professionals are trained to know what to do with our documents and photographs that have damage. Many times, the answer is to do nothing as it would cause more damage to try to fix the damage. They can provide expert guidance and treatment options tailored to your specific needs.
Preserving our family legacy
Preserving family documents and photographs is not just a matter of safeguarding material possessions; it’s a testament to our commitment to honoring and preserving our family legacy. By taking proactive measures to protect these precious artifacts, we ensure that future generations will continue to benefit from the rich tapestry of stories, memories, and traditions that define who we are and where we come from.
In an increasingly digital world, let us not forget the enduring value of tangible relics that bridge the past with the present and inspire connections across generations. Through careful preservation and thoughtful stewardship, we can ensure that our family history remains alive and vibrant for years to come, enriching the lives of those who come after us with the timeless wisdom and enduring love of our ancestors.
Where to purchase archival materials
See also
Explore more about how to preserve family documents and photos
- Preserve, Share, and Search Your Digital Pictures with Google Photos webinar at Legacy Family Tree Webinars
- Be Your Own Digital Archivist: Preserve Your Research webinar at Legacy Family Tree Webinars
References
- ↑ Why Do Photographs Fade? David Wilkins Photography